Sample Email Forms

These sample emails can be adapted to your family and your style, and used in communicating with the other parent in a consistent, effective and positive manner. You can also use them as printed memo forms that you hand-deliver or mail to the other parent. Each sample has a unique subject line that is designed to give the other parent a "heads up" that the email will follow a certain pattern and is communicating a certain message.

For each sample email, You can click on the "email now" option to bring up the template in email form. Just fill in the "to" and "from" information and customize the details. Or you can click on "view text" to copy and paste the text directly.

If the other parent receives one of these emails and it has a "Reply" section, all that parent needs to do is hit "reply", check one of the options, and send.

Temporary request for schedule change

Use this to ask for a one-time or short-term change in the schedule. View text

From: one parent
To: the other parent
Subject: Temporary Request for Schedule Change

I am requesting a temporary change in our child’s parenting time schedule.  Here are the details:

Original beginning date and time ____________________________
Original ending date and time _______________________________

Requested beginning date and time __________________________
Requested ending date and time _____________________________

___ There is a  “Location Update” memo that goes with this notice.

___ I am requesting the change for the following reason:
___________________________________________________
___________________________________________________


Please consider this request and get back to me by _____________ so I can make arrangements.  Otherwise, I will assume that the change does not work and we will stay with the original schedule.

__ Let’s talk about this in person

Your Response:

__ Yes, this change will work for me.
__ This change will work for me if:_________________________________
__ This change does not work for me.


From Cooperative Parenting and Divorce by Susan Blyth Boyan and Ann Marie Termini © 1999 -  adapted by Linda Scher (rev. 5/18/10)

Option for additional time

Use this when you are not available during your parenting time and you want to offer the other parent the first chance to be with the child. View text

From: one parent
To: the other parent
Subject: Option for Additional Time

Although our child/children are scheduled to be with me on ___________, I will be unavailable to care for them.  Since we agree that the child/children should have an opportunity to be with you rather than someone else in this situation, I am offering you the option first. 

Here’s what the children have on their schedule during this time:
__________________________________________________________________
__________________________________________________________________

Please let me know by_______________.  If I do not hear from you by then, I will make other arrangements.  As always, I will let you know where they will be.

Your Response:

__ Yes, I will accept this option.
__ I can accept this option if:_________________________________
__ No, I will decline this option.


From Cooperative Parenting and Divorce by Susan Blyth Boyan and Ann Marie Termini © 1999 -  adapted by Linda Scher (rev. 5/18/10)

Medical update

Use this to let the other parent know about a medical appointment, when there is a change in your child's health, when you've given your child medication, etc. View text

From: one parent
To: the other parent
Subject: Medical Update

I wanted to give you an update about our child’s health.  Here are the details:

Child _________________________________________________________

Type of Update: ___ Preventative   ___ Symptoms    ___ Illness

Details: _______________________________________________________
______________________________________________________________

Medication:
__ Prescribed (Doctor’s name and contact #) _____________________
__ Over-the-counter

Name of medication ______________________________________
Dosage __________________________________________________
Schedule:
__ take every______ hours
__ take _____ times a day
__ take as needed
Last taken (time and day) ________

__ child had a doctor’s appointment on ___________________________
__ child will see the doctor on (date and time) ______________________
__ child must finish all the medicine, even if symptoms are gone

Other instructions_______________________________________________
_______________________________________________________________

Your Response:

__ I received this and have no questions.
__ I have a question or comment:________________________________
    ___________________________________________________________


From Cooperative Parenting and Divorce by Susan Blyth Boyan and Ann Marie Termini © 1999 -  adapted by Linda Scher (rev. 5/18/10)

New activity - shared decision request

Use this when you need to talk to the other parent about a new activity or event you would like your child to be involved in. View text

From: one parent
To: the other parent
Subject: New Activity - Shared Decision Request

I am considering making a commitment to something for our child.  Here are the details:

Child ____________________________
What event/activity ______________________________________________
How this might benefit our child ___________________________________
________________________________________________________________
Location ________________________________________________________
Date ___________________________________________________________
Time ___________________________________________________________
Ongoing _______________________________________________________
Cost $_________________________________________________________

__ I am requesting that you share in: __ the cost __ the transportation
__ I am planning to: __ pay the cost myself __ transport child myself

I would prefer this to be a decision we make together.  Please consider this idea and get back to me by _____________ so we can make plans.  
___ If I do not hear from you by the above date, I will assume you do not object, and I will proceed.

__ Let’s talk about this in person

Your Response:

__ I agree to the activity
__ I would like to discuss this decision with you before I decide.
      __ I will call you before the deadline
      __ I will email/text you before the deadline
      __ I would like to meet on (date) ____________ at (time) ___________ 
__ I do not agree to the activity because ____________________________
    ______________________________________________________________
__ I will pay ___% of the cost
__ I will provide ___% of the transportation


From Cooperative Parenting and Divorce by Susan Blyth Boyan and Ann Marie Termini © 1999 -  adapted by Linda Scher (rev. 5/18/10)

Concern about our child

Use this when you have a concern about your child that you want to share or discuss with the other parent. View text

From: one parent
To: the other parent
Subject: Concern about our child

I have this concern about our child, _______________:

___ SCHOOL: I have been notified by the school that our child is experiencing the following difficulties: _________________________________________________________
________________________________________________________
________________________________________________________
	__ school performance has dropped
	__ not turning in homework or completing school work
	__ problems with other students
	__ behavioral problems
	__ seems to need tutoring in _______________
	__ attendance problem __ late __ skipping school  __ absent

__ HOME:  I have noticed the following problems with our child at home: ____________________________________________________
__________________________________________________________
__________________________________________________________
__ trouble sleeping
__ bedwetting
__ chores
__ homework
__ attitude

In an attempt to work as a team to help our child, I suggest: 
__ we meet to discuss this further 
__ we both do the following _____________________________________
______________________________________________________________

I am already using the following consequences/motivators to address the problem: ______________________________________________________
______________________________________________________________
______________________________________________________________

I respect your parenting input, let me know your thoughts and your willingness to join me in addressing this situation.


From Cooperative Parenting and Divorce by Susan Blyth Boyan and Ann Marie Termini © 1999 -  adapted by Linda Scher (rev. 5/18/10)

Event notice/update

Use this to let the other parent know about an event involving your child. View text

From: one parent
To: the other parent
Subject: Event Notice/Update

I wanted to let you know that our child has an activity coming up.  Here are the details:

Child ______________________________________________________
What event/activity _________________________________________
Location ___________________________________________________
Date ______________________________________________________
Time ______________________________________________________
Ongoing __________________________________________________

__ Additional Information attached
__ FYI only
__ Please come

Your Response:

__ I am planning to attend.
__ I will not be attending.
__ I have a question or comment: ______________________________


From Cooperative Parenting and Divorce by Susan Blyth Boyan and Ann Marie Termini © 1999 -  adapted by Linda Scher (rev. 5/18/10)

Child location notice/update

Use this to let the other parent know that your child will be somewhere other than the usual place. You might combine this with the Temporary Request for Schedule Change if you would have to change the schedule in order for your child to attend the event. View text

From: one parent
To: the other parent
Subject: Child Location Notice/Update

I wanted to let you know that our child will be away from home for a time coming up.  Here are the details:

Child ______________________________________________________
Leaving when ______________________________________________
Returning when _____________________________________________
Going where ________________________________________________
With whom _________________________________________________
Best way to contact child _____________________________________
Adult supervisor contact information ___________________________


__ Additional Information attached

__ There is a “Temporary Request for Schedule Change” that goes with this
        notice

Your Response:

__ I received this and have no questions.
__ I have a question or comment: ______________________________


From Cooperative Parenting and Divorce by Susan Blyth Boyan and Ann Marie Termini © 1999 -  adapted by Linda Scher (rev. 5/18/10)

Parent location notice/update

Use this to let the other parent know that you will be somewhere other than the usual place, either with or without your child. You might combine this with the Temporary Request for Schedule Change if you would have to change the schedule in order for you to attend the event. View text

From: one parent
To: the other parent
Subject: Parent Location Notice/Update

I wanted to let you know that I will be away from home for a time coming up.  Here are the details:

Leaving when ___________________________________________________
Returning when _________________________________________________
Going where ____________________________________________________
Best way to contact me ___________________________________________

__ The children will be traveling with me
__ I’ve made these arrangements for the children’s care:
    _____________________________________________________________
__ There is a “Temporary Request for Schedule Change” that goes with this
       notice

__ Additional Information attached

Your Response:

__ I received this and have no questions.
__ I have a question or comment: ______________________________


From Cooperative Parenting and Divorce by Susan Blyth Boyan and Ann Marie Termini © 1999 -  adapted by Linda Scher (rev. 5/18/10)